1)Overview
The Privacy Policy is designed to provide transparency regarding the handling of personal information and to ensure compliance with the Personal Information Protection and Electronic Documents Act (PIPEDA) in Canada, as well as the Act respecting the protection of personal information in the private sector (Quebec). If you are located in Canada, you are encouraged to read and understand the terms and practices described in this Privacy Policy when using our website, the Aryo Cloud platform, and App.
This Privacy Policy applies to all Canadian residents who use our services. It covers the collection, use, storage, and disclosure of personal information obtained through the website, Aryo Cloud platform, and App.
2)Data Collection & Use
Epic collects and uses data in accordance with applicable laws and regulations to provide and improve the website, Aryo Cloud platform, and App. This section outlines the different types of data that may be collected and how it is used.
a. Data Content
i. When CMS is Provider:
In this scenario, the Central Monitoring Station (CMS) acts as the data provider, supplying data content to the Aryo Cloud platform, and App. The data content provided by the CMS may include information related to monitored products, CMS configurations, alarm events, user accounts, and other relevant data necessary for the functionality of the services. Epic, as the data processor, processes this data content. The CMS, as the data controller, is responsible for ensuring that it has the necessary legal rights and permissions to provide the data content to Epic and for complying with applicable data protection laws and regulations.
ii. When CMS is Consumer:
As a data consumer, the CMS accesses and utilizes data content from the Aryo Cloud platform, and App. The CMS agrees to use the data content in compliance with its Agreement with Epic and applicable data protection laws. The CMS is responsible for obtaining necessary consents or permissions, handling data with confidentiality, and ensuring data security. Misuse or breach of data content by the CMS or its personnel is its sole responsibility, and they indemnify Epic against any resulting liabilities.
iii. When Dealer is Provider:
When the Dealer acts as the data provider, they may supply data content to the website, Aryo Cloud platform, and App. The data content provided by the Dealer could include user account information, product configurations, service-related data, and other relevant information required for the provision of services. In this case, Epic acts as the data processor, processing the data content. The Dealer, as the data controller, is responsible for ensuring that they have the legal authority to provide the data content to Epic and for complying with all applicable data protection laws and regulations.
iv. When Dealer is Consumer:
As a consumer of data content, the Dealer may access and consume data from the Aryo Cloud platform and App to provide services to its end-users. The data content consumed by the Dealer may include user account details, product statuses, reports, and other relevant data necessary for offering services. The Dealer is responsible for ensuring that they use the data content in compliance with applicable data protection laws and regulations and for obtaining any necessary consents or permissions from its end-users for data processing.
v. When User is Provider:
When the user (end-user) acts as the data provider, they may provide data content to the Aryo Cloud platform and App. This data content could include personal information, product settings, preferences, and other data required for the functionality of the services. In this case, Epic acts as the data processor, processing the data content. The user, as the data controller, is responsible for ensuring that they have the necessary rights and consents to provide the data content to Epic and for complying with all applicable data protection laws and regulations.
vi. When User is Consumer:
As a consumer of data content, the user accesses and consumes data from the Aryo Cloud platform and App as provided by the Dealer. The data content consumed by the user could include information related to their products, service status, notifications, and other relevant data. In this scenario, Epic acts as the data provider. The user is responsible for reviewing and accepting the privacy policy and terms of service related to data usage and processing.
b. Data Collection Methods
Epic collects data from you when using our website, Aryo Cloud platform, and App. The data collection methods include:
i. Account Registration: When the accounts are created on the website, Aryo Cloud platform, and App, Epic collects the necessary personal information, such as contact details and company information.
ii. Product Data Collection: Epic may directly collect data from products connected to the Aryo Cloud platform and App. This data includes product status, configurations, and usage patterns, which is used to provide relevant services and improve overall performance.
iii. Usage Analytics: Epic utilizes analytics tools to track your interactions with the website, Aryo Cloud platform, and App. This data helps understand feature preferences, identify trends, and improve user experience.
iv. Cookies and Tracking Technologies: The website, Aryo Cloud platform, and App may use cookies and tracking technologies to collect information about your interaction and preferences. This data enables Epic to store user preferences and optimize service delivery.
v. System Logs: Data logs are recorded to track your activity, detect anomalies, and troubleshoot any technical issues that may arise when using our services.
vi. Communication Data: Information obtained from communications between you and Epic, such as emails and support requests, is collected to address inquiries and provide necessary assistance.
The data collected, through these methods, is used to provide and improve services, enhance user experience, and ensure the effective functioning of the website, Aryo Cloud platform, and App. Epic is committed to safeguarding the collected data in accordance with its Privacy Policy.
c. Personal Data
When using our services, we may collect and process certain personal data from you, subject to applicable privacy laws and regulations. Personal data refers to any information pertaining to an identified or identifiable individual and can include any information that they provide to Epic. Examples of personal data that may be collected include:
i. Contact Information: This may include your name, email address, phone number, and mailing address.
ii. Account Information: The website, Aryo Cloud platform, and App may collect login credentials, such as usernames and passwords, to authenticate you and provide access to your account.
iii. Profile Information: You may have the option to provide additional information, such as your job title, company affiliation, or preferences, to personalize your experience.
iv. Banking Information: Information related to your bank account, such as account number and bank name, may be collected for payment and transaction purposes.
v. Credit Card Information: If applicable, credit card details, including card number, expiration date, and security code, may be collected for payment processing.
vi. Credit History: Information about your credit history (if applicable), including credit scores and payment behavior, may be collected for credit assessment and transaction purposes in compliance with relevant laws and regulations.
vii. Transaction Data: When you engage in transactions or make purchases through our services, certain financial and transactional information may be collected to process the transaction and maintain records.
d. Cellular Data Usage
When you access and utilize our services, it may require cellular data usage to access data, receive notifications, and interact with connected products and users from remote locations.
You are responsible for your cellular data usage when using the Aryo Cloud platform and App. It is essential to be aware of your cellular data plan limits and potential charges for exceeding data allowances. Please note that any additional charges incurred due to cellular data overages are your sole responsibility and are not covered under Epic's services.
e. Sensor Data
Aryo Cloud platform and App may collect and utilize sensor data from connected products. Sensor data includes information from various sensors, such as motion sensors, temperature sensors, humidity sensors, and more. This data is used to provide monitoring, analyze product performance, and trigger automated actions or notifications based on sensor readings. You should be aware that sensor data collected by the Aryo Cloud platform and App is crucial for ensuring the effective functionality of the connected products and the overall user experience.
f. Medical Data
Medical Data may include health-related information such as medical conditions, medications, emergency contacts, and other details required for the proper functioning of the medical alert products. When the Dealer or user provides medical data through the Aryo Cloud platform and App, it is collected solely to deliver the designated medical alert services. This data may be used by the first responders and monitoring centers to provide proper monitoring and care when required.
g. Location-based Data
We may utilize location-based data to enable certain features and functionalities. Location data is used to provide relevant information based on the user's geographic position, if enabled, such as local alerts, nearby product status, and geographically-targeted notifications.
i. GPS Tracking: The GPS tracking feature in the Aryo Cloud platform and App allows tracking of connected products with GPS capabilities. This feature is designed to provide enhanced security, asset tracking, and user safety. Authorized dealers are recommended to inform their users about the availability of GPS tracking and obtain explicit consent before enabling this feature.
ii. Geo-Fence: Geo-fencing is a feature in the Aryo Cloud platform and App that allows for setting virtual boundaries or geographical regions. When a connected product enters or exits these predefined areas, the Aryo Cloud platform and App can trigger specific actions or notifications.
iii. Live Tracking: Live tracking in the Aryo Cloud platform and App enables location monitoring of connected products. This feature provides up-to-date location information, allowing for tracking the movement and status of products instantly.
h. Audio & Video Data
i. Two-Way Voice Communication: Two-way voice communication allows users to interact with authorized personnel or designated contacts when using Epic’s services. When a two-way voice communication session is initiated, audio data from the user is transmitted to the authorized recipient in real time. Epic will retain and store these audio files beyond the duration of the communication session.
Voice Recordings:
- Voice Prompts: The Aryo Cloud platform and App may utilize voice recordings for providing voice prompts to users, guiding them through various functions and features of the product.
- TTS (Text-to-Speech): Text-to-Speech technology may be used to convert written text into voice recordings, allowing the product to communicate important information audibly to users.
i. Links to Third-Party Websites
The website, Aryo Cloud platform, and App may contain links to third-party websites for your convenience and reference. These links may be provided for informational purposes, additional resources, or to enhance the user experience. It is important to note that these third-party websites have their independent privacy policies, terms of use, and practices that may differ from Epic’s.
Epic does not endorse or have control over the content, security, or privacy practices of these third-party websites. Therefore, Epic cannot be held responsible for the protection and privacy of any information that you provide while visiting such websites. When you navigate to a third-party website, you do so at your own risk. Epic shall not be liable for any damages or losses arising from your use of or interaction with any third-party websites. You are required to read and understand the privacy policies and terms of use of any third-party websites you visit to ensure the protection of your personal information.
3) Data Security
a. Implemented Security Measures
Epic has implemented various security measures to safeguard the data collected through our services. These measures are designed to prevent unauthorized access, ensure data integrity, and protect against potential risks. Some of the security measures in place include:
You are required to create a unique username and password combination to access your account. This helps ensure that only authorized individuals can access the data. In addition to the username and password, Epic may employ additional authentication methods, such as two-factor authentication, to further enhance the security of user accounts.
While Epic takes data security seriously and implements industry-standard security measures, it is important to acknowledge that no system is completely immune to hacking or unauthorized access. Despite our efforts, there is always a potential risk of data breaches or security incidents. Epic cannot guarantee absolute security and does not assume responsibility for any unauthorized access to data. It is important for you to take your own precautions to protect your account information, such as using strong and unique passwords, keeping your login credentials confidential, and promptly reporting any suspicious activities to Epic.
b. Responsibilities & Acknowledgments
i. Login Information Protection: You are required to maintain the confidentiality of your login information, including usernames and passwords, associated with the website, Aryo Cloud platform, and App. You should ensure that your login credentials are kept secure and not shared with unauthorized individuals.
ii. Information Accuracy: Any information provided to us must be accurate and up-to-date. It is the responsibility of the information provider to verify the authenticity of the data and promptly address any inaccuracies or discrepancies while complying with the applicable data protection laws and regulations.
iii. Accessing our services from Outside of North America: If you are accessing our website, Aryo Cloud platform, and App from outside of the United States (US) or Canada, it's important to be aware that data will be transferred to Epic's servers located in Canada. By using our services, you consent to this data transfer and acknowledge that your personal information will be subject to applicable laws and regulations regarding data protection and privacy.
c. Data Breach Notification
In the event of a data breach that compromises the security of your data and your customer’s within our services, Epic will follow the specific country’s privacy laws, and attempt to minimize the data breach by following the steps below.
- Epic makes its best effort to notify every applicable user at the first reasonable opportunity that there has been a breach of data.
- CMS and Dealers are responsible for notifying their customers at the first reasonable opportunity if their data is stolen, lost, or accessed by unauthorized persons.
- Epic may provide assistance to CMS and Dealers to enable them to identify, contact, and inform users affected by the breach. Users might receive information about the circumstances of the breach, what information was used or disclosed, measures taken to mitigate any harm resulting from the breach, and advice on measures they can take to further mitigate any potential harm.
4) Data Sharing
a.Authorized CMS
Epic may share your data with the authorized CMS who have been granted access to the Aryo Cloud platform and App. This sharing of data is essential for the CMS to fulfill its responsibilities in providing monitoring services to you.
b. With Your Consent or Anonymized Data
Epic may share your data with third parties if you have provided your explicit consent for such sharing. Additionally, Epic may share anonymized and aggregated data that does not personally identify you, for research, analytics, or industry benchmarking purposes.
c. In Case of Company Merge
In the event of a merger, acquisition, or sale of assets involving Epic, your data may be transferred to the acquiring or merged entity as part of the transaction. Epic will ensure that any such transfer is conducted in compliance with applicable data protection laws and regulations.
d. Legal Compliance & Protection
Epic may disclose your data if required to do so by law or in response to valid legal requests, such as subpoenas or court orders. Furthermore, Epic may disclose your data to protect the rights, property, or safety of Epic, its users, or others, when necessary to enforce the Terms and Conditions of your agreement with Epic or to respond to claims of any violation.
Epic takes reasonable measures to ensure that any data sharing is carried out in accordance with applicable privacy laws and regulations and maintains appropriate safeguards to protect the confidentiality and security of your data.
5) Data Retention
a. Retention Periods
Epic retains your data for the duration necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. The specific retention periods for different categories of data may vary based on legal and regulatory requirements, contractual obligations, and business needs. You are responsible for backing up your data when immediate access is required. Epic cannot assume responsibility in cases of data storage failures.
b. Data Minimization
Epic follows the principle of data minimization, which means that only the minimum amount of personal data necessary for the intended purposes is collected and retained. Unnecessary or irrelevant data is not collected or stored.
c. Data Deletion & Anonymization
Epic takes appropriate measures to delete or anonymize your data when it is no longer necessary for the purposes for which it was collected, unless retention is required by law. Data deletion involves securely erasing or destroying the data, while anonymization involves removing personally identifiable information from the data to render it non-identifiable. Epic implements appropriate technical and organizational measures to ensure the effective and secure deletion or anonymization of data. Moreover, you can opt to seek the deletion of your data using the specified communication channels outlined in Epic's Privacy Policy.
6)Your Rights and Options
a. Your Information Access & Update
You have the right to access and update your information held by Epic. You can review or modify the information through your account settings or by contacting Epic's support team.
b. Cookie Preferences
We may use cookies and similar tracking technologies to enhance the user experience and provide personalized services. You have the option to manage your cookie preferences through your browser settings or the settings provided within the Aryo Cloud platform and App. By adjusting your preferences, you can control the use of cookies and similar technologies, but certain features or functionalities may be affected.
c. Service Cancellation
You have the option to cancel the use of the Aryo Cloud platform and App at any time. You are required to refer to the Terms and Conditions of your agreement with Epic to understand the cancellation process and any applicable fees or consequences.
7) Updates to the Privacy Policy
a. Notification of Changes
Epic may update this Privacy Policy periodically to reflect changes in legal requirements, business practices, or to enhance the user experience. Updates to the Privacy Policy will be available to you through the Aryo Cloud platform and App, or Epic’s website.
b. Reviewing the Updated Policy
You are encouraged to carefully review the updated Privacy Policy to stay informed about how Epic collects, uses, and protects personal information. By continuing to use the Aryo Cloud platform and App after the revised Privacy Policy has been posted, you acknowledge your acceptance of the updated terms. If you disagree with any aspect of the Privacy Policy or its updates, you should discontinue the use of the Aryo Cloud platform and App and contact Epic's support team for further assistance.
8) Contact Information
For any inquiries or questions regarding this Agreement and privacy-related matters, you can contact Epic using the following contact information:
Email: [email protected]
Phone: (604) 235-2900
Address: 113-980 West 1st Street, North Vancouver BC, Canada, V7P 3N4
1)Overview
The Privacy Policy is designed to provide transparency regarding the handling of personal information and to ensure compliance with applicable privacy laws and regulations in the United States. You are encouraged to read and understand the terms and practices described in this Privacy Policy when using our website, platform, and App.
This Privacy Policy applies to all US residents who use our services. It covers the collection, use, storage, and disclosure of personal information obtained through the website, Aryo Cloud platform, and App.
This Privacy Policy applies to all Canadian residents who use our services. It covers the collection, use, storage, and disclosure of personal information obtained through the website, Aryo Cloud platform, and App.
2)Data Collection & Use
Epic collects and uses data in accordance with applicable laws and regulations to provide and improve the website, Aryo Cloud platform, and App. This section outlines the different types of data that may be collected and how it is used.
a. Data Content
i. When CMS is Provider:
In this scenario, the Central Monitoring Station (CMS) acts as the data provider, supplying data content to the Aryo Cloud platform, and App. The data content provided by the CMS may include information related to monitored products, CMS configurations, alarm events, user accounts, and other relevant data necessary for the functionality of the services. Epic, as the data processor, processes this data content. The CMS, as the data controller, is responsible for ensuring that it has the necessary legal rights and permissions to provide the data content to Epic and for complying with applicable data protection laws and regulations.
ii. When CMS is Consumer:
As a data consumer, the CMS accesses and utilizes data content from the Aryo Cloud platform, and App. The CMS agrees to use the data content in compliance with its Agreement with Epic and applicable data protection laws. The CMS is responsible for obtaining necessary consents or permissions, handling data with confidentiality, and ensuring data security. Misuse or breach of data content by the CMS or its personnel is its sole responsibility, and they indemnify Epic against any resulting liabilities.
iii. When Dealer is Provider:
When the Dealer acts as the data provider, they may supply data content to the website, Aryo Cloud platform, and App. The data content provided by the Dealer could include user account information, product configurations, service-related data, and other relevant information required for the provision of services. In this case, Epic acts as the data processor, processing the data content. The Dealer, as the data controller, is responsible for ensuring that they have the legal authority to provide the data content to Epic and for complying with all applicable data protection laws and regulations.
iv. When Dealer is Consumer:
As a consumer of data content, the Dealer may access and consume data from the Aryo Cloud platform and App to provide services to its end-users. The data content consumed by the Dealer may include user account details, product statuses, reports, and other relevant data necessary for offering services. The Dealer is responsible for ensuring that they use the data content in compliance with applicable data protection laws and regulations and for obtaining any necessary consents or permissions from its end-users for data processing.
v. When User is Provider:
When the user (end-user) acts as the data provider, they may provide data content to the Aryo Cloud platform and App. This data content could include personal information, product settings, preferences, and other data required for the functionality of the services. In this case, Epic acts as the data processor, processing the data content. The user, as the data controller, is responsible for ensuring that they have the necessary rights and consents to provide the data content to Epic and for complying with all applicable data protection laws and regulations.
vi. When User is Consumer:
As a consumer of data content, the user accesses and consumes data from the Aryo Cloud platform and App as provided by the Dealer. The data content consumed by the user could include information related to their products, service status, notifications, and other relevant data. In this scenario, Epic acts as the data provider. The user is responsible for reviewing and accepting the privacy policy and terms of service related to data usage and processing.
b. Data Collection Methods
Epic collects data from you when using our website, Aryo Cloud platform, and App. The data collection methods include:
i. Account Registration: When the accounts are created on the website, Aryo Cloud platform, and App, Epic collects the necessary personal information, such as contact details and company information.
ii. Product Data Collection: Epic may directly collect data from products connected to the Aryo Cloud platform and App. This data includes product status, configurations, and usage patterns, which is used to provide relevant services and improve overall performance.
iii. Usage Analytics: Epic utilizes analytics tools to track your interactions with the website, Aryo Cloud platform, and App. This data helps understand feature preferences, identify trends, and improve user experience.
iv. Cookies and Tracking Technologies: The website, Aryo Cloud platform, and App may use cookies and tracking technologies to collect information about your interaction and preferences. This data enables Epic to store user preferences and optimize service delivery.
v. System Logs: Data logs are recorded to track your activity, detect anomalies, and troubleshoot any technical issues that may arise when using our services.
vi. Communication Data: Information obtained from communications between you and Epic, such as emails and support requests, is collected to address inquiries and provide necessary assistance.
The data collected, through these methods, is used to provide and improve services, enhance user experience, and ensure the effective functioning of the website, Aryo Cloud platform, and App. Epic is committed to safeguarding the collected data in accordance with its Privacy Policy.
c. Personal Data
When using our services, we may collect and process certain personal data from you, subject to applicable privacy laws and regulations. Personal data refers to any information pertaining to an identified or identifiable individual and can include any information that they provide to Epic. Examples of personal data that may be collected include:
i. Contact Information: This may include your name, email address, phone number, and mailing address.
ii. Account Information: The website, Aryo Cloud platform, and App may collect login credentials, such as usernames and passwords, to authenticate you and provide access to your account.
iii. Profile Information: You may have the option to provide additional information, such as your job title, company affiliation, or preferences, to personalize your experience.
iv. Banking Information: Information related to your bank account, such as account number and bank name, may be collected for payment and transaction purposes.
v. Credit Card Information: If applicable, credit card details, including card number, expiration date, and security code, may be collected for payment processing.
vi. Credit History: Information about your credit history (if applicable), including credit scores and payment behavior, may be collected for credit assessment and transaction purposes in compliance with relevant laws and regulations.
vii. Transaction Data: When you engage in transactions or make purchases through our services, certain financial and transactional information may be collected to process the transaction and maintain records.
d. Cellular Data Usage
When you access and utilize our services, it may require cellular data usage to access data, receive notifications, and interact with connected products and users from remote locations.
You are responsible for your cellular data usage when using the Aryo Cloud platform and App. It is essential to be aware of your cellular data plan limits and potential charges for exceeding data allowances. Please note that any additional charges incurred due to cellular data overages are your sole responsibility and are not covered under Epic's services.
e. Sensor Data
Aryo Cloud platform and App may collect and utilize sensor data from connected products. Sensor data includes information from various sensors, such as motion sensors, temperature sensors, humidity sensors, and more. This data is used to provide monitoring, analyze product performance, and trigger automated actions or notifications based on sensor readings. You should be aware that sensor data collected by the Aryo Cloud platform and App is crucial for ensuring the effective functionality of the connected products and the overall user experience.
f. Medical Data
Medical Data may include health-related information such as medical conditions, medications, emergency contacts, and other details required for the proper functioning of the medical alert products. When the Dealer or user provides medical data through the Aryo Cloud platform and App, it is collected solely to deliver the designated medical alert services. This data may be used by the first responders and monitoring centers to provide proper monitoring and care when required.
g. Location-based Data
We may utilize location-based data to enable certain features and functionalities. Location data is used to provide relevant information based on the user's geographic position, if enabled, such as local alerts, nearby product status, and geographically-targeted notifications.
i. GPS Tracking: The GPS tracking feature in the Aryo Cloud platform and App allows tracking of connected products with GPS capabilities. This feature is designed to provide enhanced security, asset tracking, and user safety. Authorized dealers are recommended to inform their users about the availability of GPS tracking and obtain explicit consent before enabling this feature.
ii. Geo-Fence: Geo-fencing is a feature in the Aryo Cloud platform and App that allows for setting virtual boundaries or geographical regions. When a connected product enters or exits these predefined areas, the Aryo Cloud platform and App can trigger specific actions or notifications.
iii. Live Tracking: Live tracking in the Aryo Cloud platform and App enables location monitoring of connected products. This feature provides up-to-date location information, allowing for tracking the movement and status of products instantly.
h. Audio & Video Data
i. Two-Way Voice Communication: Two-way voice communication allows users to interact with authorized personnel or designated contacts when using Epic’s services. When a two-way voice communication session is initiated, audio data from the user is transmitted to the authorized recipient in real time. Epic will retain and store these audio files beyond the duration of the communication session.
Voice Recordings:
- Voice Prompts: The Aryo Cloud platform and App may utilize voice recordings for providing voice prompts to users, guiding them through various functions and features of the product.
- TTS (Text-to-Speech): Text-to-Speech technology may be used to convert written text into voice recordings, allowing the product to communicate important information audibly to users.
i. Links to Third-Party Websites
The website, Aryo Cloud platform, and App may contain links to third-party websites for your convenience and reference. These links may be provided for informational purposes, additional resources, or to enhance the user experience. It is important to note that these third-party websites have their independent privacy policies, terms of use, and practices that may differ from Epic’s.
Epic does not endorse or have control over the content, security, or privacy practices of these third-party websites. Therefore, Epic cannot be held responsible for the protection and privacy of any information that you provide while visiting such websites. When you navigate to a third-party website, you do so at your own risk. Epic shall not be liable for any damages or losses arising from your use of or interaction with any third-party websites. You are required to read and understand the privacy policies and terms of use of any third-party websites you visit to ensure the protection of your personal information.
3) Data Security
a. Implemented Security Measures
Epic has implemented various security measures to safeguard the data collected through our services. These measures are designed to prevent unauthorized access, ensure data integrity, and protect against potential risks. Some of the security measures in place include:
You are required to create a unique username and password combination to access your account. This helps ensure that only authorized individuals can access the data. In addition to the username and password, Epic may employ additional authentication methods, such as two-factor authentication, to further enhance the security of user accounts.
While Epic takes data security seriously and implements industry-standard security measures, it is important to acknowledge that no system is completely immune to hacking or unauthorized access. Despite our efforts, there is always a potential risk of data breaches or security incidents. Epic cannot guarantee absolute security and does not assume responsibility for any unauthorized access to data. It is important for you to take your own precautions to protect your account information, such as using strong and unique passwords, keeping your login credentials confidential, and promptly reporting any suspicious activities to Epic.
b. Responsibilities & Acknowledgments
i. Login Information Protection: You are required to maintain the confidentiality of your login information, including usernames and passwords, associated with the website, Aryo Cloud platform, and App. You should ensure that your login credentials are kept secure and not shared with unauthorized individuals.
ii. Information Accuracy: Any information provided to us must be accurate and up-to-date. It is the responsibility of the information provider to verify the authenticity of the data and promptly address any inaccuracies or discrepancies while complying with the applicable data protection laws and regulations.
iii. Accessing our services from Outside of North America: If you are accessing our website, Aryo Cloud platform, and App from outside of the United States (US) or Canada, it's important to be aware that data will be transferred to Epic's servers located in Canada. By using our services, you consent to this data transfer and acknowledge that your personal information will be subject to applicable laws and regulations regarding data protection and privacy.
c. Data Breach Notification
In the event of a data breach that compromises the security of your data and your customer’s within our services, Epic will follow the specific country’s privacy laws, and attempt to minimize the data breach by following the steps below.
- Epic makes its best effort to notify every applicable user at the first reasonable opportunity that there has been a breach of data.
- CMS and Dealers are responsible for notifying their customers at the first reasonable opportunity if their data is stolen, lost, or accessed by unauthorized persons.
- Epic may provide assistance to CMS and Dealers to enable them to identify, contact, and inform users affected by the breach. Users might receive information about the circumstances of the breach, what information was used or disclosed, measures taken to mitigate any harm resulting from the breach, and advice on measures they can take to further mitigate any potential harm.
4) Data Sharing
a.Authorized CMS
Epic may share your data with the authorized CMS who have been granted access to the Aryo Cloud platform and App. This sharing of data is essential for the CMS to fulfill its responsibilities in providing monitoring services to you.
b. With Your Consent or Anonymized Data
Epic may share your data with third parties if you have provided your explicit consent for such sharing. Additionally, Epic may share anonymized and aggregated data that does not personally identify you, for research, analytics, or industry benchmarking purposes.
c. In Case of Company Merge
In the event of a merger, acquisition, or sale of assets involving Epic, your data may be transferred to the acquiring or merged entity as part of the transaction. Epic will ensure that any such transfer is conducted in compliance with applicable data protection laws and regulations.
d. Legal Compliance & Protection
Epic may disclose your data if required to do so by law or in response to valid legal requests, such as subpoenas or court orders. Furthermore, Epic may disclose your data to protect the rights, property, or safety of Epic, its users, or others, when necessary to enforce the Terms and Conditions of your agreement with Epic or to respond to claims of any violation.
Epic takes reasonable measures to ensure that any data sharing is carried out in accordance with applicable privacy laws and regulations and maintains appropriate safeguards to protect the confidentiality and security of your data.
5) Data Retention
a. Retention Periods
Epic retains your data for the duration necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. The specific retention periods for different categories of data may vary based on legal and regulatory requirements, contractual obligations, and business needs. You are responsible for backing up your data when immediate access is required. Epic cannot assume responsibility in cases of data storage failures.
b. Data Minimization
Epic follows the principle of data minimization, which means that only the minimum amount of personal data necessary for the intended purposes is collected and retained. Unnecessary or irrelevant data is not collected or stored.
c. Data Deletion & Anonymization
Epic takes appropriate measures to delete or anonymize your data when it is no longer necessary for the purposes for which it was collected, unless retention is required by law. Data deletion involves securely erasing or destroying the data, while anonymization involves removing personally identifiable information from the data to render it non-identifiable. Epic implements appropriate technical and organizational measures to ensure the effective and secure deletion or anonymization of data. Moreover, you can opt to seek the deletion of your data using the specified communication channels outlined in Epic's Privacy Policy.
6)Your Rights and Options
a. Your Information Access & Update
You have the right to access and update your information held by Epic. You can review or modify the information through your account settings or by contacting Epic's support team.
b. California Consumer Privacy Act (CCPA) Rights
If you are located in California, you have certain rights under the California Consumer Privacy Act (CCPA) regarding your personal information.
You can request to know what personal information is collected, used, and disclosed by Epic. Additionally, you have the right to request the deletion of your personal information and opt out of the sale of personal information.
To exercise CCPA rights, You can submit a request through the designated channels provided by Epic in its Privacy Policy. Note that some information, such as data necessary for fulfilling transactions or complying with legal obligations, may be exempt from CCPA requests.
c. Cookie Preferences
We may use cookies and similar tracking technologies to enhance the user experience and provide personalized services. You have the option to manage your cookie preferences through your browser settings or the settings provided within the Aryo Cloud platform and App. By adjusting your preferences, you can control the use of cookies and similar technologies, but certain features or functionalities may be affected.
d. Service Cancellation
You have the option to cancel the use of the Aryo Cloud platform and App at any time. You are required to refer to the Terms and Conditions of your agreement with Epic to understand the cancellation process and any applicable fees or consequences.
7) Updates to the Privacy Policy
a. Notification of Changes
Epic may update this Privacy Policy periodically to reflect changes in legal requirements, business practices, or to enhance the user experience. Updates to the Privacy Policy will be available to you through the Aryo Cloud platform and App, or Epic’s website.
b. Reviewing the Updated Policy
You are encouraged to carefully review the updated Privacy Policy to stay informed about how Epic collects, uses, and protects personal information. By continuing to use the Aryo Cloud platform and App after the revised Privacy Policy has been posted, you acknowledge your acceptance of the updated terms. If you disagree with any aspect of the Privacy Policy or its updates, you should discontinue the use of the Aryo Cloud platform and App and contact Epic's support team for further assistance.
8) Contact Information
For any inquiries or questions regarding this Agreement and privacy-related matters, you can contact Epic using the following contact information:
Email: [email protected]
Phone: (604) 235-2900
Address: 113-980 West 1st Street, North Vancouver BC, Canada, V7P 3N4
